Student Finance Frequently Asked Questions
Service Fee
HSC is committed to providing students a range of options for paying educational expenses. However, providing complimentary credit or debit card payment services has become prohibitively expensive because of the processing fees assessed by the credit card companies and financial institutions. The expense is currently paid by University revenue and reduces funds available for other needs.
The service fee is an additional 2.79% of the payment amount. The service fee is the percentage amount charged by the payment processor to cover the cost of credit and debit card transaction fees assessed by the credit card companies and financial institutions.
Yes. Many colleges and universities have implemented a similar convenience or service fee charge for credit and debit card payment.
Yes. However, you can pay by electronic check to avoid the service fee.
The service fee will be listed as a separate transaction.
Refunds
Withdrawing from the university is defined as leaving the university for the remainder
of the term and being officially removed from all classes.
Dropping a course or courses (but not withdrawing from the University) within the
first 12 days of class in the Fall or Spring term or the first four days of class
in a 8- Week or Summer term is eligible for a full refund of applicable tuition and
fees for courses dropped.
State Statue 54.006
REFUND OR ADJUSTMENT OF TUITION AND MANDATORY FEES FOR DROPPED COURSES AND STUDENT
WITHDRAWALS. (a) A general academic teaching institution or medical and dental unit,
as soon as practicable, shall refund the amount of tuition and mandatory fees collected
for courses from which students drop within the first 12 days of a fall or spring
semester or a summer term of 10 weeks or longer, within the first four days of a term
or session of more than five weeks but less than 10 weeks, or within the period specified
by the institution for that purpose for a term or session of five weeks or less that
is substantially proportional to the period specified by this subsection for a longer
term or session. The institution or medical and dental unit may not delay a refund
under this subsection on the grounds that the student may withdraw from the institution
or unit later in the semester or term.
Students who withdraw from UNT Health or drop all courses during a term that receive
(d) financial aid:
It is important for students who receive financial aid and subsequently withdraw or
drop all courses during the term be aware of refund policies. In addition, it is
important to understand the impact such actions will have on the aid released and
their continuing eligibility for financial aid. Current refund policies for students
who withdraw or drop all courses during a term are determined by the Higher Education
Title IV refund regulations.
Federal Refund and Repayment calculations must be performed for students who receive
Title IV (Pell, FSEOG, Perkins and/or Stafford Loans) funds and officially withdraw
from all courses, drop out of all courses, are expelled, take an unapproved leave
of absence, or fail to return from an approved leave of absence prior to the 60% date
of the term. All “unearned aid” must be returned to the federal aid programs as determined
by the Federal Refund and Repayment calculations.
The requirements for Title IV program funds are separate from the university refund
policy. As such, you are responsible for unpaid institutional charges remaining after
the refund calculation. You are also responsible for charges/balances created by the
required return of Title IV program funds to the originating federal aid program.
If you have questions about your Title IV program funds, you can call the Federal
Student Aid Information Center at 1-800-4-FEDAID (1-800-433-3243). TTY users may
call 1-800-730-8913. Information is also available on Student Aid on the Web at www.studentaid.ed.gov.
Refunds are for any course dropped prior to the 12th day of class for the fall or spring term or a summer session of 10 weeks or longer. In addition, refunds are 100% within the first four days of class for a term or session of more than five weeks but less than 10 weeks, and within the first two days of class of a session five weeks or shorter. The term’s first day of class is always the first official university day of classes for that specific term or session and not the first day of an individual’s class.
Withdrawal refunds are determined by the number of enrolled semester credit hours at the time of withdrawal. The withdrawal percentages is applied to the total amount of tuition and fees, NOT the amount paid. The schedule below shows the amount you will receive a refund based on the term and day you withdraw from the university. The term’s first day of class is always the first official university day of classes for that specific term or session and not the first day of an individual’s class. A withdrawal refund is based on the day of withdrawal, regardless of the date the class first meets.
1098-T Tax Information
The IRS is requiring that all colleges and universities begin reporting qualified amounts paid for current tax year rather than qualified amounts billed. The IRS decided to make the change as many filers were inaccurately reporting amounts paid.
To meet this new requirement, we have changed how we are reporting this information beginning in tax year 2017 which runs from January 1, 2017 – December 31, 2017, only the qualified tuition and related expenses actually paid in tax year 2017 will be reported on Form 1098-T in Box 1.
Payments made in a prior tax year will not be included in Box 1 of the current years 1098-T tax form.
Qualified tuition and related expenses are tuition, fees, and course materials required for a student to be enrolled at or attend an eligible educational institution. Amounts paid for any course or other involving sports, games, or hobbies (unless part of your degree program or taken to acquire or improve job skills) and fees for room, board, insurance, medical expenses (including student health fees), transportation, and similar personal expenses are not considered qualified tuition and related expenses.
Log in to MyHSC Student Center. Under Finances select Account Balance, then select Account Services, then select the 1098T tab, and click on the desired 1098T tax year you need. You will be able to print a copy of each tax year that a form has been generated for you. To view and print the form, please make sure you have turned off your pop-up blockers.
You will be able to access your 1098-T tax form by January 31.
Please refer to the following information from the IRS
If we do not have your social security number (SSN) or individual taxpayer identification number (ITIN) listed in our system, we will notify you to complete a W-9S. A W-9S is needed so that we are able to put your SSN or ITIN on the 1098-T form required by the IRS. Please submit the form and a copy of your SSN or ITIN to Student Accounting located at SSC-Room 150. DO NOT EMAIL THIS INFORMATION. If you would like to fax the information, please fax to 817-735-0677
Please email us at 1098T@unthsc.edu. Be sure you include your full name and student ID with your request for additional information. The University cannot provide tax advice concerning income taxes or the applicability of claiming an educational tax credit to individual situations. Questions concerning income tax matters should be directed to a tax professional or the IRS. You may also find the following references/sources helpful:
Third Party
Please email the Registrar’s Office at Registrar@unthsc.edu
Students is 100% responsible for his/her tuition & fees until the name is added to the Payment Authorization/Order for Supplies/Service Form.
Student who would like to use the Texas Guaranteed Tuition Plan-Texas Tomorrow (TGTP) must submit a copy of their TGTP card or In-state enrollment verification statement, along with the Third-Party Student Authorization Form for TGTP to the Third-Party Coordinator at least 10 days prior to the first day of the term.
Non-Texas residents receiving a competitive scholarship of at least $1,000 for the academic year, are eligible to pay in-state Texas resident tuition for the fall, spring, and summer terms.
For information on the Competitive Scholarship, please email the Scholarship Office at Scholarships@unthsc.edu
The scholarship is considered a competitive scholarship, however, the competitive scholarship waiver is not guaranteed with the scholarship.
For information on the Dean’s Scholarship, please email the Scholarship Office at Scholarships@unthsc.edu
Student Health Insurance and Health Insurance Waivers
All eligible students are required to maintain health insurance coverage while enrolled at HSC. Eligible students are automatically enrolled in the university Student Health Insurance policy with the option to opt out with verification of comparable coverage.
For questions regarding the Student Insurance plan and waivers, please contact:
Tina Hay – Student Health Coordinator
health@unthsc.edu
817-735-5054