Space Committee

Space Justification

Use this electronic form to request space. Please submit any questions to Seth.Willmoth@unthealth.edu.

 

Space Justification Form Submission Deadlines FY 2025

  • November 26, 2025

Space Committee Meeting Dates FY 2025

  • December 10, 2025

Space Justification Form Submission Deadlines FY 2026

  • February 5, 2026
  • May 14, 2026
  • August 13, 2026
  • November 5, 2026

Space Committee Meeting Dates FY 2026

  • February 18, 2026
  • May 27, 2026
  • August 27, 2026
  • November 18, 2026

Space Committee

Members

  • Seth Willmoth, Associate Vice President, Operations
  • Trisha Van Duser, Ed.D., Senior Vice Provost, Student & Academic Affairs
  • Nicole Phillips, Ph.D., Director of Research Programs, Department of Research and Innovation
  • AJ Randolph, MBA, Senior Vice President, Finance & Chief Operating Officer-UNT Health Clinical Practice Group
  • Anan El Mubasher, Vice President, Finance & Planning

Charge

  • Develop principles and procedures for allocating and reallocating space pertaining to administration, education, research, and clinical practice activities.
  • Review all plans and proposals for allocating and reallocating space, such as:
    • Transferring space between divisions or schools
    • Changing the current use of space
    • Reallocating vacated space
    • Providing space for new programs or positions
    • Consult with areas affected by a space request to finalize a space allocation agreement; in cases when an agreement cannot be reached, make recommendations to the Cabinet for their final decision.
  • Develop and maintain a space inventory.
    • Produce reports for the President, Vice Presidents, and Deans.
    • Request audits of space allocation as necessary to determine current usage.
    • Undertake special studies requested by the President or the Cabinet

Principles

  • Requests/initiatives related to the university strategic plan will have a higher priority than other requests/initiatives.
  • Preference shall be given to requests that demonstrate sharing of resources and/or equipment.
  • Facilities are allocated to departments/units for a specific purpose. When that purpose is no longer required, the space will be made available to the university for reallocation through the space assignment/allocation process.
  • When a department/unit moves into new space, the space vacated as a result of that move reverts to the university for reallocation through the space assignment/allocation process.
    • Specific criteria to be considered when reviewing facility requests will include
    • Health and safety requirements
    • Core space needs for programs
    • Functionality/utility/efficiency of space
    • Adjacency or unity of programs
    • Accessibility of space
    • Funding availability
    • Cost/benefit
    • Faculty recruitment/retention
    • Urgency of need
  • The use of space to meet storage needs will be secondary to the use of space to meet strategic needs.
  • On-campus storage space is limited and should be utilized only for equipment and other materials that require frequent access.
  • Long term storage (items not requiring regular access) shall be stored in an off-campus location.
  • Research space allocations will be managed in a way that is consistent with the guidelines developed by the research space task force and the President’s Research Council.
  • Members of the Space Committee are appointed by the EVP and CBO and will serve for a 36 month term
  • Quarterly the committee will report back to the President
  • At the Space Committee’s discretion, interviews may be scheduled with requestors.